Uscg Hailing Port Requirements: Does My Hailing Port Have To Be In The State Of Registration?

There is a set of USCG hailing port requirements that you should be aware of when you register your boat. Knowing what they are and how to comply with them is an important part of being a responsible boat owner. At the same time, it ensures that your documentation is current and accurate with the correct associated information listed on each piece of paperwork. Here’s what you need to know.

What is a Hailing Port?
The hailing port is the designated place where your boat claims its origin. This can be anywhere the owner of the vessel chooses and can be coastal or landlocked. This location is included on your registration. The hailing port is going to be where you store your boat when it’s not in the water and there are additional requirements on a state basis, so be sure you investigate the guidelines in the state where you plan to claim your hailing port.

USCG Hailing Port Requirements for Designation
When you register your boat, you must choose a hailing port to go along with it. This will be marked on the vessel itself, as well as needing to be reported on most documentation associated with the boat. Here are requirements:

The hailing port must be in the United States that is included in the U.S. Department of Commerce’s Federal Information Processing Standards Publication.
The hailing port must include the state, possession or territory where it is located.
Final authority to settle disputes dealing with designated hailing ports is the Director, National Vessel Documentation Center.
When choosing a new hailing port, the above requirements don’t apply to vessels with a Certificate of Documentation issued before July 1, 1982

Hailing Port Marking Requirements
There is also a set of guidelines that go along with displaying your hailing port on your vessel. It’s important to adhere to these carefully so that you don’t have to pay fines or penalties as a result of displaying them incorrectly. The rules are as follows:

The name of your hailing port must be somewhere easily visible on the exterior of your boat on the port and starboard bow, as well as the stern of the vessel.
For boats with a square bow, the hailing port must be clearly visible on the exterior of the bow in such a way that it is not obliterated by any other part of the boat. It must also be clearly marked on a visible portion of the stern.
For vessels used only for recreational purposes, the hailing port must be displayed in a clearly visible location on the boat’s hull.
Markings must be durable and clearly legible.
Characters must be Latin or Arabic letters and Roman numerals.
Characters must be at least 4 inches in height.
Do you have more questions about the USCG hailing port requirements? We’re here to answer your questions and guide you through the process of choosing and declaring a hailing port. Contact the US Vessel Documentation Center today for all of the help you need.

My Boat Is Wrecked. What Maritime Documentation Do I Need To Submit?

Sometimes damage happens to your boat, be it due to a collision, a natural disaster or other reasons. No matter the cause, you’re probably wondering what maritime documentation is required as you work through repairs, insurance claims and the other steps that go along with dealing with a wrecked vessel. If the boat is not salvageable, you will need to have it deleted from the United States Coast Guard database. Use this guide to help you through each step in the process.

How to Delete Your Vessel from the US Coast Guard Database and What Maritime Documentation is Required?
Start by filing a Letter of Deletion with the United States Coast Guard, along with paying any fees that go along with it. This will remove personally identifiable information from the relevant databases, including the Coast Guard and NOAA and will remove your hull identification number from active records. Here are some additional considerations:

Deletion can be requested by the vessel owner or an authorized agent acting on behalf of the owner.
If there is a mortgage on the vessel, you may need to provide a release signed by the mortgage holder.
If the application for deletion is accompanied by a complete bill of sale, that may be used as evidence to transfer ownership (to a salvage yard or insurance company, for example).
Information Needed on a Letter of Deletion
Being sure you include all relevant information on your letter of deletion streamlines the process and ensures that it goes smoothly and efficiently and happens in a timely manner. The following information needs to be included when you submit the documentation:

Vessel name
Vessel official number
Hailing port
Hull identification number (HIN)
Information about any outstanding mortgages
Managing owner data (if applicable)
Reason for the deletion
Remember that you will also need to pay the fee associated with submitting a letter of deletion, both of which are steps you can take online.

Coastwide and Fishery Privileges
If your wrecked boat was used for fishing purposes, there are some additional steps to be aware of if you plan to submit a letter of deletion to the United States Coast Guard. They include the following:

Evidence of the occasion and location of the wreck (USCG investigation report, for example)
Written explanation of the wreck, including the location of the vessel, associated costs, liabilities and expenses
Proof of United States ownership

Your wrecked boat will be appraised by three parties, each of which is appointed by the Direction, National Vessel Documentation Center. The salvage amount is then determined and will need to be kept in mind as you move forward with the process of removing the boat from the relevant databases. The more detailed information you can provide, the better for all parties involved. Good evidence, both written and photographic, is also important to have on hand as you submit your letter of deletion.

Managing maritime documents can sometimes be overwhelming and getting the help you need can get you through the process. Contact the US Vessel Documentation Center today for all of the assistance you need.

What Is A Builders Certificate Of A Boat And How And When Is It Used?

Also called a Manufacturer’s Statement of Origin (MSO) or a Manufacturer’s Certificate of Origin (MCO), a builders certificate of a boat is a document that is issued in an official capacity by a boat manufacturer. The document proves the boat’s origin and is used for ownership and registration purposes. If you want to know more, you are in the right place. Use this guide to find out everything you need to know.

What Information Does a Builder’s Certificate of a Boat Contain?
Important information comes in a boat builder’s certificate, including the manufacturer, model, hull identification number (HIN), date of production and other vital data pertaining to the vessel. You might also find data about the boat’s compliance with the standards and regulations that are relevant, something that is really important for registering the boat and transferring ownership.

Where Does the Document Come From?
In most cases, when you buy a new boat, the boat builder’s certificate comes from the manufacturer and is necessary for registration. It’s also part of recording the boat’s history and proving its origin during a sale or transfer or ownership. There are varying requirements for the format of a boat builder’s certificate so it’s important to check with your local jurisdiction to make sure you are doing it correctly.

Who Uses a Builder’s Certificate of a Boat?
Various parties use the certificate, including those involved with ownership, registration and transfer and transactions in the case of a sale of the vessel. Keeping the documentation pertaining to your boat on hand at all times makes it simple to prove that you have it and are the legal owner of the boat, if that’s ever in question. Listed below are the main parties involved with the certificate:

Boat owners – this proves the boat’s origin and authenticity when you register the boat and establishes legal ownership and could be required for licensing and documentation reasons.
Boat sellers – the seller provides the boat builder’s certificate to any potential buyers and demonstrates compliance with regulations, as well as the history of the boat.
Boat buyers – a buyer uses the certificate to verify authenticity and origin, as well as compliance with all regulations.
Boating authorities – this includes any government entity responsible for monitoring involved in registering boats, as well as any boating activity the boat takes part in
Insurance companies – when creating a boat insurance policy, the certificate proves authenticity and boat specifications.
Financial institutions – this may be required to secure a loan to pay for the purchase of the boat.
Law enforcement – if a boat is stolen or ownership is in question, law enforcement may need the certificate as part of the investigation into where the boat is and who it belongs to.

Now that you know all of the facts about a builders certificate of a boat, you may be wondering how to get through the process. That’s what we’re here for. Contact the US Vessel Documentation Center today and we can guide you through each of the steps, from start to finish.

Can You Register A Boat Without A Title?

Can you register a boat without a title? That’s a great question and you are in the right place to find out. It’s no secret that registering a boat is much easier when you have a title on hand, but it’s not impossible without one. If you have recently purchased a boat and there’s no title to be found, this guide can help you determine what to do next and how to complete the task anyway.

What are the Challenges?
It’s definitely challenging to register a boat without a title. There are a couple of challenges to face along the way. That includes proving ownership and getting around the issue of missing documentation. Without a proper title, you’re going to have to find an alternate way to prove that you own the boat you just purchased. Keep reading to find out how to do that.

How to Prove Ownership: “Can You Register a Boat Without a Title” You May Ask
The boat’s title is the easiest way to prove ownership, but without it, you must find a different way to do so. Fortunately, there are several ways you can go about this, including the following:

Bill of sale – this legally transfers ownership from one person to another and includes important information about the vessel
Registration documents – this shows that the boat is registered in your name, proving that you own it
Insurance documents – this is another way to prove ownership
It’s also important to keep in mind that not all sellers will comply with the above options and you may need to prove ownership in an additional way. Examples might be:

Unopened letter of request through the mail
Multiple attempts to contact the seller
Documentation of all communication
Finding legal advice
Dealing With Missing Documentation
Some kind of documentation is necessary to get a new title. In some cases, a surety bond can replace documents. What are the steps to doing this? Read below to find out:

Research state requirements
Gather alternative documents
Complete the associated paperwork
Special Cases
There are several special cases that you should also be aware of. These require special steps and you can find out what they are by contacting the officials in the state in which you reside. They might be one of the following:

Registering an abandoned boat
Registering a homemade boat
Out of state registration
International boat registration

Liens and Disputes
Another consideration is liens and disputes. If this applies to your boat, you will need to contact the lienholder to create a payment plan. However, you should always check for the presence of liens before you buy a boat. When disputes arrive, get legal assistance. You should also check the current registration before you start the purchase process.

Now that you know the answer to, “can you register a boat without a title,” you need to know who to turn to when you need help. It can be overwhelming to buy a boat and get through everything that needs to be done. Contact the US Vessel Documentation Center today and we can guide you through the process, from start to finish.

A Timely Reminder Of The Importance Of Vessel Documentation Renewal

Vessel documentation renewal is an important part of owning a boat and staying on top of it is a responsible step that you must be aware of. After all, if you don’t have the proper documentation on hand, you may find yourself facing fees and penalties that will keep you from enjoying your time on the water. In order to operate your water safely and legally, here’s what you need to know about keeping your documentation up to date.

Vessel Documentation Renewal Legal Requirements
It’s a legal requirement to have current paperwork so it’s vital to pay attention to expiration dates and apply for document renewal well ahead of time to prevent a lapse. Hitting the water without your documentation can cause problems, which include fees and penalties. Your certification proves legal compliance, so keep them handy at all times.

Avoid Penalties
Avoiding penalties is one of the best reasons to update your documentation. Getting caught on the water without your current documentation basically means you are out of legal compliance and will be charged fees as a result. For peace of mind and to save money, it’s best to pay attention to expiration dates for documentation.

Financial Security
You naturally don’t want to pay any more money in fees than you have to, so keeping finances in mind is a responsible part of owning a boat. If you want to finance your boat or get insurance to cover it, you must have current paperwork. In other words, safeguarding your finances means updating documentation, as necessary.

What’s Involved in the Renewal Process?
Documentation renewal can be an overwhelming process, but it doesn’t have to be. Understanding the steps involved streamlines the entire task and makes it much easier for you. Here’s what’s involved:

Find the correct form
Fill it out and check for mistakes and error
Submit the documentation
Pay the fees
Why Renew?
Timely renewal has many benefits, including avoiding paying fees and penalties for failing to stay on top of it. There are also other advantages to keeping your vessel documentation current and accurate. That includes the following:

Access to international waters – you can’t enter foreign ports without updated documentation
Resale value – current paperwork means a higher resale value if you decide to sell your boat
Environmentally responsible – following USCG requirements means pollution prevention and waste management and current paperwork allows for monitoring and compliance with these efforts on your part.

Nautical Responsibility
Adhering to USCG requirements is part of your responsibility as the owner of a boat and means you are a positive part of the boating community. Staying current with your paperwork also allows for enjoying your time on the water and getting the most out of it. Whether you’ve been on the water for years, or you’re entirely new to it, you owe yourself the responsibility of keeping your documentation current, so make it a part of your habit, starting right away.

Do you need help with the vessel documentation renewal process? You are in the right place. Contact the US Vessel Documentation Center today and we will guide you through each step, from start to finish.

How To Sell A Boat Privately By Maximizing Its Resale Value

Unlike a road vehicle, a boat won’t necessarily depreciate in value as soon as it gets out on the water. Within 5 years, a boat’s value will decrease between 25 percent and 35 percent, as compared to a car, truck or SUV, which depreciates approximately 60 percent in that time frame. If you plan to resell a boat anytime soon, it makes sense to have some idea of how to sell a boat privately by maximizing its resale value. Read below to find out how.

Regular Maintenance
A well-cared for boat is worth more than one that isn’t. Regular maintenance includes keeping the boat covered and clean, performing regular inspections, repairing problems as they arise, keeping paint in good shape, etc. A checklist can help you stay on top of this.

Consistent Cleaning
Wiping your boat down, inside and outside, cleaning drains, upholstery and storage areas, as well as keeping the boat clean in well used areas, ensures that it looks its best and you can detect potential issues, should they arise.

Upgrade Your Systems
Upgraded navigation and electrical systems increase the value of your boat, so consider this step if you want to sell it anytime soon. Quality and current technology makes your boat more attractive to potential buyers.

How to Sell a Boat Privately: Importance of Inspections and Certifications
Having the paperwork in order is vital for selling a boat. Staying up to date with your documentation and certifications is part of being responsible so stay on top of it.

When You Sell a Boat Privately Pay Attention to the Engine
The more you drive the boat, the more the engine needs attention. Take good care of your engine and upgrade as needed so that you get the most resale value you can when you sell your vessel.

Upgrade and Fix
Anytime there are problems or repairs needed, it’s best to take care of it right away. That includes corrosion, engine troubles, and basic appearance issues.

Hire a Boat Broker
This person will work with the boat buyer and seller to help both negotiate the most attractive terms for the sale. A broker can also help you advertise your boat to get the most interest for it.

When the Time is Right
Certain times of year are naturally better to sell a boat than others. Spring or summer are a good time to list your boat for sale, with February to June being the peak season for buying and selling a boat.

Get a Boat History Report
Before buying a boat, it’s a good idea to get a boat history report that tells you what you need to know about it so that you can decide if it’s a good buy or not, in terms of value. A history will tell you about previous ownership, maintenance records, etc.

If you need help with figuring out how to sell a boat privately, we are here to help you facilitate the entire process. Contact the US Vessel Documentation Center today for all of the assistance you need.

Common Mistakes To Avoid When Writing A Boat Bill Of Sale

Anytime you engage in a buying or selling transaction that involves a watercraft, the Boat Bill of Sale becomes a very important piece of paperwork that goes with the process. It exists to outline the terms and conditions of the sale and is a legally binding document. With that in mind, it’s important to be sure the document is accurate and up to date. Use this guide to help you check for common mistakes so that you can do your best to avoid them while preparing your bill of sale.

Errors and Incomplete Information
Incomplete or incorrect information is the most common mistake to be on the lookout for when you fill out and file your boat bill of sale. This includes important details about the vessel, including information about the buyer and the seller, a description of the boat, price of purchase, payment agreements and warranties. These must all be accurately documented on the bill of sale so be sure everything is correctly recorded before you file the finished paperwork.

Unclear Payment Terms
If the payment terms aren’t very clear and specific, it sets the stage for conflict and disputes later. Your bill of sale should include very precise details about the price of the boat, the currency being accepted and the agreed upon payment schedule. Additional charges, such as taxes, should be outlined and specified if they are part of the sale or must be paid separately.

Forgetting Warranties and Disclosures
When you prepare your bill of sale, you must make sure to include warranties or disclosures having to do with the boat’s title, condition or defects that are known about the vessel. This is information that both the buyer and the seller should be aware of. This helps prevent the risk of future conflicts and disputes.

Lack of Signatures and Important Dates
Any legally binding document is that way because both parties sign and date the paperwork. Both the buyer and the seller need to sign the bill of sale, as well as include the date on which the paper is signed. This acknowledges the agreement between both people and notifies both (as well any other involved parties) when the sale occurred. A bill of sale is considered incomplete until it is signed and dated by both people, so make sure you don’t neglect this important step.

Not Paying Attention to Legal Requirements
Because a boat bill of sale is a legal document, it makes sense that there is a set of legal guidelines that go along with filling it out. Be sure that you know what these regulations are so that you can adhere to them as you are preparing your bill of sale for filing. This helps save time and money because you won’t be spending energy fixing mistakes and paying fines to correct incorrect documentation.

There’s no shame in realizing that you need professional assistance with filling out your boat bill of sale. And that’s why we’re here to help. Contact the US Vessel Documentation Center today and we will help you every step of the way.

Did You Know That Uscg Renewal Is A Long-Term Investment In Your Boat

Your United States Coast Guard registration is a one-and-done kind of event. You will have to renew it on a regular basis, which keeps it current and accurate at all times. By keeping up with the renewal process, you invest in your boat on a long-term basis by paying attention to compliance, safety and other features of your vessel. Want to learn more about USCG Renewal and how it keeps your boat operating well? Keep reading.

Compliance and Adherence
There are regulations and guidelines that go with owning and operating a boat of any kind. To stay compliant and legally adhere to these rules, you have to keep your boat’s registration up to date at all times, which means following renewal regulations as they arise. Not only does this keep your boat’s identification information available to the United States Coast Guard, but it also ensures that you are staying on top of safety requirements so that you can pass your inspections.

Reducing Risks
If you use your boat to run a business, having current and accurate paperwork is an important part of doing so responsibly. That includes the Certificate of Documentation, licenses, permits and endorsements. Without these, you are at risk of legal problems, disruptions to your business operation and penalties and fines that can be quite costly. Staying compliant with current paperwork helps prevent these risks so that you can continue business without interruptions.

Preserving the Boat’s Value
You want to preserve the value of your vessel and keeping your documentation renewed and up to date is one way to do this. Boats that are compliant and can prove they are well maintained are worth more and can be sold for higher amounts than boats that are not. If you plan to sell your boat, being able to produce documentation that has stayed compliant and there is proof of operational and maintenance history. This makes the vessel more appealing to buyers when you get ready to sell and get you more for the boat at the same time.

Insurance Coverage
In many cases, you won’t be eligible for boat insurance coverage if your documentation isn’t current. For that reason, it’s vital to make sure that you stay on top of renewing your paperwork when it’s necessary. Having insurance proves compliance, but also allows you to negotiate for the best insurance rates. Insurance companies will find you a more trustworthy customer if you are following the paperwork regulations.

Industry Standards
Another reason to keep your boat documentation current is so that you can stay on top of changing standards and regulations. If you stay up to date with requirements that have changed or been modified, you will know right away whether you need to update your documents to stay compliant. Watching industry trends can help you be the most responsible boat owner you can be.

Do you have questions about USCG renewal or any other documentation needs? You’re in the right place. Contact the Vessel Documentation Online today and we can get you through the process, from start to finish.

How The Vessel Documentation Online Supports Sustainable Maritime Practices

Sustainability is a hot topic right now and it’s trending in many industries. It’s a practice of preserving our natural resources and maritime matters are no exception to the rule. Being sustainable is important for protecting the oceans and the creatures that live in them. Proper vessel documentation plays a role in this in a few ways and using Vessel Documentation Online is a good way for you to stay compliant with paperwork and support the environment at the same time.

Environmental Compliance
When you comply with vessel documentation, you are legally bound by those documents to follow the rules and restrictions set forth by the United States Coast Guard. That includes measures to control pollution and waste management, as well as protecting the fish in the sea. When your vessel is documented, the authorities are better able to track compliance and take action when boats are used for practices that break the rules.

Energy Efficiency and Reduction of Emissions
Because a documented vessel must follow guidelines regarding emissions, energy use and fuel consumption, it makes sense that boat owners are actively involved in taking measures to do so, which are also eco-friendly and help promote sustainability. That includes hybrid systems, propulsion systems and the use of alternative fuels. Reducing your carbon footprint is the goal and engaging in these sustainability practices, as they pertain to your boat, helps you do that.

Marine Conservation
When you register and document your boat, you will find that there are guidelines regarding the species you can and cannot catch and the locations where fishing is allowed or not. These measures are in place to protect the fish and other animals in the ocean, but also to protect their delicate ecosystems and control overfishing or vulnerable species. Documented vessels can be monitored so that the oceans can be kept safe for boaters and creatures alike.

Green Investment and Financing
In these eco-conscious times, more lenders are placing priority on offering financing to vessels that are properly documented and can prove they are taking active sustainability measures at the same time. For that reason, you may find lower interest rates and other attractive features of financing when you keep your paperwork up to date. This also creates the opportunity to collaborate and partner with sustainability entities that can further support your work to protect the environment.

Tips for Filing Your Paperwork with Vessel Documentation Online
It’s admittedly overwhelming for some boat owners to keep up with the list of paperwork that needs to be completed on a regular basis. Partnering with a vessel documentation center can help you get through the process with the help of the experts on your side. We can help you check for errors and ensure that you are filling out the correct forms for your boating needs. You can also use our site to pay your fees and submit paperwork online, which is fast and convenient.

Do you need help facilitating your paperwork and getting your boat properly registered so you can operate it on the water? We’re here to answer questions and guide you through the process. Contact the Vessel Documentation Online via phone or at the website today and we can assist you.

Harnessing Technology To Make Uscg Boat Documentation As Easy As Possible

Many industries are making the shift to digital portals for documentation and the boating industry is no exception. Not only is it much faster to submit your paperwork through an online portal, but it’s also much more convenient, as you can take care of the job anywhere instead of having to visit a physical documentation center. If you’re new to the online process and want to know more about USCG Boat Documentation, this handy guide will help.

Streamlining the Process
In the past, you had to fill out physical forms by hand, then send them through the mail, a process that took quite some time. Online portals have completely streamlined the process, allowing you to find all of the forms you need in one handy location where you can also pay your fees and track the progress of your applications. This reduces the amount of paper used, but also expedites the process so you can get your documentation much quicker and more efficiently.

Easy Accessibility and Convenience
It’s so easy to complete your forms online these days. You can do it anywhere there’s an internet connection and can use the portal form most devices, including your laptop, tablet or smartphone. That means no more trips to a physical documentation center, where you’ll have to wait in line and fill documents out with pen and paper, and only when they are open for business. Online documentation also allows for immediate submission instead of having to rely on the mail service to get your paperwork turned in a timely manner.

Updates and Notifications
One of the best things about using an online portal for your vessel documentation is that you can check the status anytime you want to. You can even opt to get alerts and notifications if you need to supply additional information or if you need to correct errors on your paperwork. This allows you to stay on top of the status of your application, but also makes it easy to make changes and modifications quickly.

Safe and Secure
While you certainly don’t want to give just anyone on the internet your personal data, a reputable online portal offers security and will protect your data. Security measures, which include encryption technology and secure servers offer peace of mind by protecting your personal information. So you get ease and convenience, along with peace of mind that your data is safe and secure.

Collaboration and Integration
Online platforms with a variety of boating entities, which allows for communication among all of them, as it pertains to your documentation. That includes government agencies, financial lending institutions and insurance providers. This collaboration streamlines data sharing and communication, while also boosting efficiency and reducing the risk of errors.

There’s a lot that goes into USCG boat documentation and we know it can be overwhelming and frustrating at times. We’re here to help. Contact the Vessel Documentation Online today and we will give you all of the help you need to get your documentation taken care of.

How We Can Help With A Uscg Coi Inspection Checklist

It’s important to keep your boat in good working order for many reasons. One is so that you can pass an inspection, which allows you to keep your boat out on the water without problems. Is your Certificate of Inspection coming up due and you need help making sure it’s done properly and on time? Use this handy USCG COI Inspection Checklist to ensure that you are as ready as you can be when the time comes.

What You Need to Know About an Inspection

The main goal of any vessel inspection is to make sure it’s safe. With that in mind, you can be sure that the right steps are taken to keep your boat in tip-top shape. When the United States Coast Guard inspects your boat, they are looking for safety concerns. So if you’re unsure about what to pay attention to as you prep your boat for an inspection, keep safety at the forefront of your mind. It’s also important to note that different kinds of boats undergo different safety inspections. Passenger boats versus nautical school vessels, for example. Understand the items you need to pay attention to so you can be ready.

What is on the USCG COI Checklist?

As mentioned above, your vessel must be safe, both for yourself and your crew, as well as the other boats and people out on the water. So the United States Coast Guard is looking for safety issues related to property and human life. For that reason, make sure your boat has fire safety equipment, life jackets for all passengers, etc. If you are caught without basic safety equipment, you may face fines and penalties and will need to address the issue right away. Safety should always be your top priority when you’re on the water, so regular safety checks are important, even if you aren’t due for an inspection.

Other Things to Know About Your Certificate of Inspection

Much like some of your other boat-related paperwork, your Certificate of Inspection must be renewed, according to its type and United States Coast Guard guidelines. For that reason, pay attention to the expiration date on your current COI. As that date approaches, it’s a good idea to get started on the renewal process. This can be done online and makes it fast and easy to get the job done. Getting caught without a current and valid COI can leave you with fines or penalties, so getting started early is always a good idea. You can also save time and money by double-checking your renewal application before submitting it. That way you aren’t forced to pay more fees to fix the errors.

If you need help facilitating the USCG Certificate of Inspection checklist or you have more questions about the process, you are in the right place. Contact the Vessel Documentation Online today for all of the assistance you need. We can guide you through the entire process, start to finish so you’re never caught without your current certificate.

Visit A Vessel Documentation Center Or Do It All Online?

If you want to avoid going to a brick-and-mortar Vessel Documentation Center, you will be happy to know that you can complete most, if not all, of your vessel paperwork online. Not only can this save you time, but it also saves effort. No more filling out papers by hand, and then having to mail them in and wait for processing. No matter what kind of documentation you need done – registration, renewal, or anything else, you can do it online. Here’s what you need to know.

Why Use an Online Vessel Documentation Center
Using an online vessel documentation center eliminates the need to find the time in your schedule to go to a physical documentation location, where you’ll be asked to fill out paperwork by hand and stand in line until it’s your turn. It’s much more convenient to fill out the documents online when you have time without having to fit it into your busy day. Avoiding physical paperwork is much more time-efficient and has environmental benefits as well. You’ll love that it’s much faster to take care of your vessel documentation online because you won’t have to mail your papers, but can instead submit them online, expediting the processing and approval of your documents.

Online Sites are Easy to Use
Not only can you fill out your paperwork on your own time, at your own pace, but it’s very easy to do. You can access our site on any device – tablet, laptop or smartphone – so you can get the forms filled out when it works for you, without running into system problems that keep you from getting it done. At the same time, submitting your forms online speeds up the entire process and can help you get your documentation approved and ready to go in a much shorter time frame. This is especially helpful when you are nearing a deadline and need to get your papers fast. It’s never been easier to apply or Renew your Documentation or address any other paperwork matters that need your attention.

Professional Assistance
Another benefit to submitting your vessel documentation online is that we offer professional assistance. Not only can we guide you through the process and answer your questions along the way, but we can also identify errors that need your attention before processing your paperwork. Our qualified experts are on hand to assist you with their knowledge about documentation and what you need to do. If anything needs your attention, we’ll contact you so that you can get it taken care of. This saves you time and energy but also cuts down on the risk of having to pay extra fees to correct mistakes or misfiled paperwork.

Gone are the days when you had to physically visit a vessel documentation center. Now, you fire up your device and get it taken care of in no time, without lines or pen and paper. The US Vessel Documentation Center website is here to help. Contact us today to get your paperwork started.

Boat Safety: A Float Plan Should Contain What Information?

Spending time aboard a recreational vessel with family and friends can be super fun, but it can also be potentially dangerous if you don’t know what you are doing and are not properly prepared for any unforeseen circumstances. When planning a trip, no matter how short, it is always good practice to put together a float plan that all of your passengers can refer to.

This is a package that provides all of the important details of your voyage and overall helps to ensure safety by making sure that all people on board know what is going on. It is also extremely useful should you fail to reach your intended destination and the coast guard needs to be informed. With this in mind, here is the answer you need to the question “a Float Plan Should Contain what Information?”

What Information Should Be Included?
To be as thorough as possible, you should include the name, registration number, type, and distinguishing features of your vessel. Additionally, include dimensions, length color, hull type, and all of the communication equipment that you have on board. Specify the dates and times that you are planning to depart and also to return. List your intended route with the departure and destination points, along with any planned stops and waypoints along the way.

Who To Give The Float Plan To
Essentially, you should give a copy of your float plan to somebody that you trust is going to be on land. This person should also be able to monitor your return date, can alert authorities if necessary. This should be a person who you know you can rely on.

What To Do Before You Leave On A Trip
Even the best-made float plans in the world are subject to obstacles and unforeseen incidents. Before leaving for your intended trip, make sure that you have all of the relevant safety equipment on board such as flares, life jackets, first aid kits, and fire extinguishers. They all need to be in good working order and easily accessible to everyone and anyone who is going to be on board with you.

Common Mistakes That Are Made
The biggest mistake a person can make is writing up a good float plan and then forgetting to leave it with a trusted friend on the land. Also, even if you do remember to do this, you must also keep in mind that you need to update the details of your float plan with the person on land if anything happens to change your course or your plan of action when you are out on the water.

So, if you need to fill out any essential documentation for your vessel to ensure you have all of the up-to-date permits that can satisfy the question “a float plan should contain what information”, don’t hesitate to have your application processed via the Vessel Documentation Online. Feel free to get in touch with a member of the experienced team if you have any specific questions that you need answers to. We look forward to being able to help.

The Key Information Provided By A Coast Guard Documentation Lookup

It’s fun and exciting to own a boat, whether you use it for fun or for business. However, as a boat owner, you have a certain set of responsibilities that you must manage, and that includes knowing where to go for a Coast Guard Documentation Lookup. This is a useful tool when you need to know specifics pertaining to a boat’s paperwork, including ownership records, registration and other vital information. Want to know more? Keep reading to find out everything a documentation lookup can tell you.

What is a Registration Lookup?

Before we go any further, let’s talk about what exactly a boat registration lookup involves. The process lets you search for public records as they relate to a given vessel. You can find out information about the owner, details about the boat itself, registration data, lien status, boat history, and recorded incidents or violations the vessel has been involved in. This is great information to have for both buyers and lenders and offers insight to any legal matters pertaining to the boat, as well as its authenticity.

Validating Documentation

A boat registration lookup operates as validation of who owns it and that its documentation is current and accurate. When you use the database to search for a boat, you will find information about the current owner, which is important if you are planning to buy a vessel, as well as the registration number and alerts if the paperwork isn’t up to date. The database has comprehensive details about a boat that can help you determine if it’s the one you want to work with.

Find Out About Encumbrances and Liens

If you are interested in buying a boat, finding out about liens and encumbrances can help you decide if it’s the right vessel for you or if you should keep looking. If you buy the boat, you could become responsible for clearing up these legal matters so it’s best to know as much about the vessel as possible to help you determine if it’s a good purchase or not.

Regulations and Safety Standards

Safety is one of the most important things to consider when you are boating and a documentation lookup can tell you if the boat in question has been following standards, including compliance with inspections, the presence of proper safety equipment, and any recorded safety issues. You can also find data about any recorded incidents or violations that involve the boat. Knowing about the boat’s history is an important piece of information to have if you want to buy a vessel because you will have knowledge of any accidents or emergencies that may inhibit its performance or decrease its value.

Being well-informed on the water is a great safety step and using the database for Coast Guard documentation lookup can help you find the details that you need. No matter why you want the information, we can help you facilitate the process and can answer any questions you have about what you find. Contact the US Vessel Documentation Center for the assistance you need.

Where Must A Vessel’s Registration Number Be Displayed

When you operate a boat that is registered with the United States Coast Guard, you are issued a unique number that identifies the vessel. That number must be visible on your boat, but you might be asking “where must a vessel’s registration number be displayed”. If that’s the case, you are in the right place. Properly displaying your boat’s number is required and must be placed where it can be seen. Use this guide to get it done correctly.

What is a Documented Vessel?
Before going any further, it pays to understand what constitutes a registered vessel, which allows you to determine which guidelines apply to you and which ones might not. For the purposes of this article, if your boat is registered with the United States Coast Guard, it will have a registration number. This is not the same as registering your boat at the state level, and in some cases, you may need to do both. Eligibility for USCG registration is the following:
At least 5 net tons

Completed application with the National Vessel Documentation Center
Have a hull number
Owners must be US citizens
At least 25 feet in length
Where Does the Registration Number Come From?
When you register your boat with the United States Coast Guard, the registration number comes from the National Vessel Documentation Center. You must apply through this entity to get a valid number from the US Coast Guard. You will receive your registration number when your application is approved.

Vessel Marking Requirements
The official number for your vessel is typically 6 or 7 digits and is unique to your boat. If you sell your boat, the number goes with it, as it is used to identify the watercraft, not the owner. The number must be displayed correctly on the boat. This must be done permanently and in a way that discourages alteration. It must be visible on the interior of the boat, whereas a state registration number is typically found on the bow of the vessel. Follow these guidelines when affixing the number inside your boat:

Must be block type Arabic numerals
At least three inches high
Located on the structural part of the hull
Must be permanent so alteration or removal is obvious
How to Mark Your Vessel
Just as there are guidelines about what your vessel number must look like (characters, size, etc.), there are also guidelines regarding how to mark it. As mentioned above, the registration number must be permanently attached to the interior of the boat. This can be done using a plaque or plate that is nailed or screwed onto the boat. Again, it must be in such a way that if it is tampered with, it’s immediately obvious.

The question “where must a vessel’s registration number be displayed,” is a good one and one that many boat owners ask. Because there are important regulations regarding how and where to place your registration number, it makes sense to become familiar with the guidelines so you can follow them properly. Contact the US Vessel Documentation Center today for more information and to find answers to your questions about displaying your registration number.

Changing Name Of Boat And Hailing Port Explained

When you register your boat with the United States Coast Guard, it’s given a unique number that identifies it. While this number will stay with the boat, even if it’s sold, the name of the boat and its hailing port can be changed. Rules for Changing name of boat and hailing port can be a bit overwhelming, but this guide will help you understand the process so you can get it done quickly and efficiently. Remember that properly documenting your vessel is a federal requirement so being sure it’s correct will save you a lot of time, trouble and even money.

What Does it Mean to be a Documented Vessel?
A documented vessel is one that it registered with the United States Coast Guard, rather than being registered in the state. However, you can register your boat in both locations. Commercial vessels with a volume of 5 net tons or more must be registered with the US Coast Guard. Pleasure boats of at least 26 feet in length and a volume of 5 net tons must also be registered with the USCG. Upon registration completion, your boat will be given its identifying number.

Where is the Name on a Boat
There are regulations regarding putting the name on a boat. If your boat already has a name that you are keeping, chances are it’s already displayed in the correct location. However, if you plan to change the name, you will need to know how and where to do so. Most importantly, the name must be displayed on the hull of the boat and must be easily visible. Some types of boats also display the name on both sides of the bow or stern.

Where is the Hailing Port on a Boat?
Like the name of your boat, its hailing port must also be displayed somewhere visible on the exterior or the vessel. However, you can’t put it just anywhere. The hailing port must be in a visible location on the stern or both sides of the watercraft. It can also be marked on the hull. In both locations, the hailing port must be easy to read and be large enough to be seen by other boaters.

What is a Hailing Port?
This is the port from which a documented vessel originates. This is often where the owner or managing agent of the boat lives but doesn’t have to be. Your hailing port can be anywhere and some boat owners choose states with regulations they can adhere to, while others choose a place where they use the boat to a large extent. Wherever your hailing port happens to be, it is required by the United States Coast Guard to have your hailing port displayed on the stern of your boat. You can liken the hailing port as the home for your boat.

Do you need help or have questions about the rules about changing name of boat and/or hailing port on documents? You know it’s important to have your vessel properly registered with the United States Coast Guard and US Vessel Documentation Center can help. Contact us today for the assistance you need in facilitating the entire process.

How To Check Coast Guard Documentation Status

Fortunately, the process for checking your Coast Guard documentation status is fairly easy and doesn’t take a lot of time or effort to figure out. Once you’ve submitted the initial documentation, you can also check back on the application process to see where you’re at in getting it completed. You can also check to see what the current processing times are.

Remember, that most vessels are required to be documented with the United States Coast Guard, so it’s important to make sure your documentation is in order and current at all times. Here’s what you need to know about checking your status.

What is US Coast Guard Documentation
This is similar to how you title a car, truck or SUV, but applies specifically to watercraft. It is a federal requirement for most vessels and is used as a way to identify the boat and its owner, as well as other important data. Much like your vehicle, updating your registration is required on a consistent basis, typically every year, so you need to be sure you are keeping it current or you may face fines and penalties, including being docked until your paperwork is current.

Checking Your Vessel Status
The best way to check the status of your application is to visit the National Vessel Documentation Center. In addition to providing you with information about your current application, the site also assists you with other important forms relating to your boat and has plenty of information about all things related to keeping your boat properly documented.

Checking on Documentation
There’s also a way to check to see if a boat is documented at all. Remember, that boats of certain types are required to be registered with the United States Coast Guard, including those that have a volume of 5 net tons or more, and those that are at least 26 feet in length. There are some ways to check to see if a watercraft is registered, including the following:

Does the vessel have an official United States Coast Guard number?
Is the name displayed on the bow?
Does the bow have a state registration number?
Is there a name and/or hailing port displayed on the stern?
You can use the Vessel Documentation Center website to cross reference information to be sure it’s a valid and unique US Coast Guard number. You can also look up the boat using the name or hull identification number (HIN), as well as doing a Certificate of Documentation search.

How Long Does an Application Take to Process?
The standard wait times vary and tend to go up when more applications are in the queue. You can check the current processing times on the Vessel Documentation Online site, but the following is also to be expected:

Initial COD (fishery): 10 days
Initial COD (recreational): 70-80 working days
COD renewal: 15 days
Notice of claims of lien: 4 months
Satisfaction of ship mortgage: 4 months
Abstract of Title: 5-10 business days

If you want to check your Coast Guard documentation status, it’s easy to do and can give you a good idea of how long your wait will be. If you need help facilitating the process or have questions along the way, our FAQ section can assist you with all the answers you may need.

List Of Common Abbreviations In A Vessel Abstract Of Title

Your boat’s Abstract of Title is an important document that you need to keep on hand at all times. However, it’s often filled with abbreviations that can be overwhelming and confusing. For that reason, it’s a great idea to become familiar with the most common acronyms that you might see on your Abstract of Title. Keep reading to find out everything you need to know.

What is the Abstract of Title?
The short answer to this question is that the Abstract of Title is the collection of all relevant documents submitted to the United States Coast Guard for a boat. This paperwork is important because it proves ownership, proves that the registration is current and valid and other vital data pertaining to the vessel. Keep in mind that the Abstract of Title only contains documents that are accepted by the US Coast Guard for recording during the time it’s registered with the USCG.

If you are buying a boat, it’s a good idea to compare the data, particularly the vessel’s numbers, with that on the Abstract of Title. Mistakes need to be corrected and could be due to a simple mistake but might also be the result of fraud or other criminal activity.

Common Abbreviations to Be Aware Of
Keeping this list of abbreviations on hand will help you cross reference information as you memorize the acronyms that are important to know. There may be others that don’t appear on this list, but for now make sure to get familiar with the following.

AF – Affidavit

AGPM – Assignment of Preferred Mortgage

AGCL – Assign Notice/Claim of Lien

AGM – Assignment of Mortgage

APM – Assumption of Preferred Mortgage

AMCL – Amend Notice/Claim of Lien

AMM – Amend Mortgage

AMPM – Amend Preferred Mortgage

APPM – Assumption of Preferred Mortgage

ASSN – Association

BKCY – Bankruptcy

BS – Bill of Sale

CORP – Corporation

CP – Community Property

CPRS – Community Property w/ Survivorship

CSVR – Conservator

CTO – Court Order

DG – Deed of Gift

EXX – Executor/Executrix

FCL – Foreclosure

 FLPM – Fleet Preferred Mortgage

FRF – Forfeiture

GP – General Partner/General Partnership

ILA – Interlender Agreement

INC – Incorporated

JT – Joint Tenants

JTRS – Joint Tenants w/ survivorship

JV – Joint Venture

LP – Limited Partner/Limited Partnership

LTD – Limited

LQ – Liquidation

MRG – Merger

MTG – Mortgage

NCL/CL – Notice of Claim of Lien

ONC – Owner Name Change

OPL – Operation of Law

OT – Other

PM – Preferred Mortgage

PR – Personal Representative

RCVR – Receiver

SB – Subordination Agreement

SCL – Satisfaction of Claim of Lien

SMTG – Satisfaction of Mortgage

SPM – Supplement to Mortgage

SPPM – Supplement to Preferred Mortgage

TBE – Tenants by Entirety

TIC – Tenants in Common

TI – Transfer of Interest

TSTE – Trustee

TSTM – Trustee, Mortgagee

UTA – Under Trust Arrangement

WVR – Waiver

Here are a few other abbreviations you might encounter as part of the process of examining your Abstract of Title:
AT – Abstract of Title

CFR – Code of Federal Regulations

COD – Certificate of Documentation

COO – Certificate of Ownership

FAQs – Frequently Asked Questions

IMO – International Maritime Organization

NVDC – National Vessel Documentation Center

USCG – United States Coast Guard USC or US Code – United States Code

US – United States

NOAA – National Oceanic and Atmospheric Administration

OMB – Office of Management and Budget

Do you need help organizing your Abstract of Title? Do you have questions about what the abbreviations mean? You’re in the right place. Contact the US Vessel Documentation Center today for the assistance you need.

How To Name Your Boat The Right Way – Rules For Naming Uscg Documented Vessels

There’s a certain amount of fun and creativity involved with giving your boat a name. However, there are some rules that go along with USCG documented vessels and their moniker. Whether you’re naming a brand new boat or renaming an existing boat, there are regulations that you must adhere to. Understanding these guidelines before you become attached to a certain name is important. Keep reading for the information you need.

What is a USCG Documented Vessel?
Before getting to boat naming rules, it’s a good idea to determine if your boat is a USCG documented vessel. Some watercraft are registered with the state and don’t always have to follow the same rules. Those registered with the United States Coast Guard are done so at the federal level and have an official number, hailing port and vessel name (which you may have decided to change).

What Not to Name Your Boat
There are millions of choices when it comes to naming your boat, but there are some rules about what you can’t name it. Stay away from names that are sexist, racist or contain foul language, including swear words. It’s also a good idea to skip names that would embarrass others or cause any trouble to other boaters. Submitting an application with such names will likely result in having your paperwork rejected.

Tips for Choosing a Boat Name
The fun part about naming your boat is the opportunity to be creative and witty. Give it some thought so you choose a name you’ll be happy with for years to come. Here are some tips to get you started:

Keep it short and simple – not only does the name need to fit on the exterior or the boat, but a concise choice is easier to relay in case of emergency.
Pick something fun – puns and play on words are usually a good place to come up with a name. Inside jokes are another way to inspire the perfect boat name.
Honor loved ones – whether a person is living or has died, it’s nice to honor someone who is important to you by naming your boat after them. Boats tend to have female names, so keep that in mind.
Be creative – your boat name must be unique so get creative and come up with something that is completely original. There are several online databases you can consult if you need more inspiration and to rule out names that are already taken.
Consider your personality, passion or occupation – these are great ways to come up with a fitting name for your boat. Anything you love can become a one of a kind boat name that tells others who you are.
Rules for Naming a Boat
Here are the rules for naming your boat, as set forth by the USCG:

Letters must be of the Latin alphabet and numbers must be Roman or Arabic numerals

Cannot be longer than 33 characters
Your boat name must be visible on your boat, but there are no restrictions to font, color or type.

Do you need help facilitating the boat naming process for USCG documented vessels? You can rely on the Vessel Documentation Online.

The Difference Between Boat History Report Vs. Vessel Abstract Of Title From Uscg

Do you need a boat history report or an abstract of the title? If you don’t know, this article is for you. When you buy a boat, it makes sense to find out as much about it as you can so that you can determine if it’s the right choice for you or not. You can find out about financials, accidents, current ownership, and much more. But the boat’s history tells a different story than an abstract of title. This article explains the differences so you know which one you need.

United States Coast Guard Documentation
When it comes to boat documentation, being registered with the US Coast Guard has distinct advantages. With an official number, the paperwork relating to a given boat is easier to access because it must be filed with the Coast Guard. The Certificate of Documentation issued by the USCG is a good place to look for boat-related information, including the abstract of title and other paperwork that gives you clues about the boat where it’s been, and what it’s been through.

What is Included in a Boat History?
Some boats are not required to register with the United States Coast Guard. If that’s the case, you won’t find the boat history as part of the paperwork. In most cases, you will have to work with a private company that can look up the hull identification number and use it to find out about a vessel’s history. The boat history will give you information that includes the conditions of the boat, as well as if it has suffered through a storm, emergency, accident, collision, theft, flooding, fire, hurricane, or other incidents that cause damage. This might not mean a boat isn’t a good choice, but it pays to be informed before you make a purchase.

What is Included in an Abstract of Title?
The abstract of the title includes everything that has been submitted to the United States Coast Guard as it pertains to the boat in question. That includes data about the current owner, bank, and financial information. You can find out about past owners, see bills of sale, lien information, and much more. An abstract of title is useful if you want to know more about the logistics of a specific boat, though it likely won’t include the same information as a boat history and you may want to procure both items before you buy a certain boat.

Why Get Either Option?
As mentioned above, getting your hands on a vessel’s history and abstract of title is a good idea if you are planning to buy a boat. Not only will this tell you important information about the vessel, but it can also help you make the decision whether it’s the right choice for you or if you should keep looking. You can often access both a boat history and an abstract of the title online after paying a fee. A boat history costs between $20 and $60, while you can expect to pay $50 to $80 for an abstract of title.

Do you need more help facilitating the process of getting a boat history report or abstract of the title? Contact the US Vessel Documentation Online and we can assist you.

Can You Rename A Boat And Should You?

If you’ve recently purchased a boat or you decide your boat’s current name isn’t working for you, you may be wondering if can you rename a boat. The short answer is yes, but there’s a bit more that goes into it than simply making the decision to make the switch. Changing what your vessel is called requires some paperwork and cosmetic changes to your boat. Read through this information to help you decide if a name change is the right step for you or not.

Is Renaming a Boat Bad Luck?
If the thought of bad luck is keeping you from renaming your boat, you can rest assured that it’s safe to do so. While there is a long held traditional belief that changing a boat’s name can anger the spirits, the truth is that these are just superstitions. However, there are rituals and ceremonies that sailors have used to change their boat’s name while also appeasing the gods and you can choose to use one if you so desire.

Reasons to Rename a Boat
There are a multitude of reasons to give your boat a new name. Perhaps it’s named after someone you no longer like or have in your life. Maybe it’s second hand and the name it came with makes you cringe. A name that doesn’t match your interests or personality is another good one to consider switching. Overall, if for any reason you don’t like the name of your boat, feel free to change its name to something you do like.

How to Choose a Good Boat Name
There are loads of tips for choosing a name for your boat, but the ultimate goal is to pick a moniker that means something to you. A name that has a personal significance to you is a good idea, whether you name it after someone you love, you pick a name that displays a personal interest or hobby, or you go with something that is a pun on sea life. Make sure it’s a name you want displayed on your boat and that you won’t decide you don’t like down the road. Creativity is fun and is something you can employ when you name your boat. It’s also a good idea to check and see if the name you are considering is already in use.

Rules for Naming Your Boat
There are some official guidelines in place that dictate what you name your boat. If you apply for a name change that doesn’t adhere to these rules, your name change is likely to be rejected. Your boat’s name cannot be longer than 33 characters and cannot contain any vulgar, offensive or swear words. It cannot use words that are the same or close to those used to ask for emergency help on the water. Feel free to be creative, but use your common sense as well so that you find a name that is unique to you, but that will be approved by those in charge.

Now that the question ”can you rename a boat” has been answered, do you need help to do so? The US Vessel Documentation Center is able to provide all the assistance you need.

The 21st Century Way To Process Uscg Vessel Documentation

USCG vessel documentation is required for boats that measure over five net tons. In the old days, the paperwork to be documented was filled out by hand and mailed in. Then you’d have to wait for the approval and the documentation to be mailed back to you. Now, in the 21st century, it’s much faster and easier to process United States Coast Guard documentation online. Keep reading to find out everything you need to know about it.

Why Document Your Boat?
It’s legally required to document your boat, whether it’s at the state level, the federal level, or both. Much like registering your car, you must do the same for your watercraft, which makes it legal for you to operate on the water, either for commercial purposes or for fun. Being documented by the United States Coast Guard also offers specific benefits, including the freedom to sail on international waters, priority ports in other countries, emergency assistance, and others. It’s also much easier to sell a boat that is USCG documented.

How to Document Your Boat
Gone are the days of having to fill out your boat paperwork by hand with a ballpoint pen. Now, you can use our easy online portal to get assistance and guidance with your documentation needs. The process is much simpler when you are prompted to put information in the appropriate location and it takes a lot of the guesswork out of the process. It’s now possible to apply for USCG documentation online, as well as renew all paperwork when the time comes. The entire process is convenient and can be done on your phone, laptop, or tablet, wherever and whenever you’re ready to get the process completed.

What You Need to Get Started
Before you apply to have your boat documented, you will need to have some vital information handy, which is required to receive your paperwork. That includes your hull identification number, the registration number, and the name of your boat. You will also have to prove your citizenship and that you own the boat in question. That can be done via a bill or sale or certificate of title. Once your paperwork is complete, it will be reviewed and once it’s approved, you will receive your Certificate of Documentation.

to Keep in Mind
Once documented, it’s imperative to keep all relevant paperwork somewhere safe and dry on your boat. If you are ever boarded by the United States Coast Guard, you will need to have this paperwork on hand to prove that you are allowed to operate and that you are the owner of the boat. It’s also necessary in an emergency if you need to call for help. Remember that your paperwork will need to be renewed consistently so watch for notices that yours is about to expire so that you can apply for renewal in an appropriate time frame.

USCG vessel documentation doesn’t have to take a lot of time or effort. With the internet, it’s never been easier to apply for boat documentation. Do you need help facilitating the process? Do you have questions about how to get it done? Contact Vessel Documentation Online and we’ll help you every step of the way.

Maritime Documents 101: The Differences Between Titling And Documenting A Vessel

With several types of maritime documents, you may be overwhelmed with trying to figure out what you need and don’t need. Fortunately, we are here to help you through the process. There are some differences between registering your boat with the United States Coast Guard and titling your vessel at the state level. Wondering which is applicable to you? This handy guide will help you understand the differences so you can get the right paperwork done for your boat.

United States Coast Guard Documentation
If your boat measures 5 net tons or larger, it’s eligible for registration with the U.S. Coast Guard. This federal registration has plenty of advantages, other than the legal requirements necessary to own and operate a boat. When you are registered with the USCG, you have permission to sail in international waters and may have priority when docking in a foreign country. It’s also much easier to sell a boat when it’s documented with the Coast Guard.

Upon application approval, you will be issued a Certificate of Documentation, which includes an Abstract of Title, which includes information about the boat, including its origin, ownership, and mortgages connected to the vessel. Only United States citizens can register with the Coast Guard, so keep that in mind. You’ll also get a unique identifying number that will stay with the boat, even if you sell it.

If you are ever boarded by the Coast Guard, it’s important to have all relevant paperwork in a clean, dry location where it can be easily accessed. This is for legal reasons, but also necessary if you ever have to call for emergency assistance.

Boat Titling Documentation
At the state level, you may be required to title your vessel, which is separate from the Abstract of Title you receive from the United States Coast Guard. Check with your state of residence about the requirements for titling your boat. In some cases, you will register in the state you live in, but in some cases, you could need to register in the state where your boat is docked (if it’s not the same state you live in).

When your registration is approved, you will receive a paper title, which is similar to the one you have for your car, truck, or SUV. You will need to keep this title on board your boat at all times. Make sure it’s in a place that is clean and dry. It should also be easily accessible just in case you ever need to show proof of titling for any reason.

Another thing to keep in mind is that if you plan to visit another state with your boat for more than 60 days, you may need to register it in that state. In some cases, you could have your boat registered in more than one state. Be sure to check the regulations regarding this in the relevant states, as restrictions vary from state to state.

Do you need help navigating the process for maritime documents? You’re in the right place. Contact the Vessel Documentation Online today and we’ll help you determine which documents you need and can help guide you through the process of getting them filled out and submitted.

Need To Do A Coast Guard Documented Vessel Search?

If you ever need to do a Coast Guard-documented vessel search, the good news is that it is possible to do so online. Whether you want to do a search on your own boat or one you are considering buying, or one you simply need more information about, you are in the right place. Why is doing your search online such a good idea? Keep reading to find out more.

Maritime Documentation
If you plan to own and operate a boat, a vessel name search is going to be a necessary part of the process. This is particularly true if you are interested in running a commercial fishing business or if you plan to sail your boat in international waters. A name search will give you the information you need to know about a boat, whether you already own it or are planning to buy it. This information includes origin, any mortgages or liens on the boat, the boat’s name, identifying numbers, and other information you’ll need to register and operate the vessel.

It’s Fast and Easy
It wasn’t always so simple to find out information about a boat. Before the internet, this process was long and arduous and you would have to wait to get the data you need for quite a while. Now, you can simply do a name search online, which speeds up the process dramatically. Turnaround time is also shorter and you can often find what you need in just 24 hours. Our online staff is well experienced and knowledgeable with maritime documentation and can assist you with a name search, in addition to many other paperwork needs, including transfer of ownership, boat name changes, and paperwork renewal. The process can be expedited if you need so you’re never waiting around for weeks or months to get the information necessary.

Current and Relevant Information
Because so much maritime documentation is done online these days, you can count on your vessel name search to provide the most current and accurate data regarding the boat in question. It’s easy to locate what you need and have it in your hands in a short time frame, taking a lot of the waiting around out of the process. In the Vessel Documentation Online, you have access to any and all of the paperwork you need for any boat that is registered.

It’s Affordable and Safe
Gone are the days of having to laboriously fill out a vessel name search by hand, then mail a check and wait for the results. Now you can get the information quickly and safely. No need to

mail money and hope it gets where it’s going. You can now pay for the search online, using a safe and secure portal that protects your private data. Not only that, but you can make your request anywhere, anytime, using your laptop, tablet, or smartphone.

Are you ready to do a Coast Guard-documented vessel search? Do you need more information about the process? Contact the Vessel Documentation Online today and we can guide you through each step.

What Is A Letter Of Deletion For A Coast Guard Certificate Of Documentation?

Sometimes it becomes necessary to remove a boat from the USCG documentation center. When that happens, there’s a process that needs to be followed to ensure that all of the proper parties are informed of the deletion. A Coast Guard Certificate of Documentation contains all paperwork relevant to the vessel and is where a letter of deletion can be found if one exists. Not sure exactly what a letter of deletion is? Keep reading for all of the information you need.

Who Can Request a Letter of Deletion?
You must be a party associated with the boat to request a letter of deletion. That means that you are the vessel’s legal owner or an authorized agent who can act on behalf of the boat’s owner. When applying for a letter of deletion, you must have proof of either of these before the process can commence.

Regulations For Deletion
As you can imagine, there are some requirements that go along with a request for deletion from the United States Coast Guard. Meeting these guidelines is necessary to complete the process.

The Certificate of Documentation must be returned by the owner named on the paperwork.
Evidence of sale is necessary if the boat is being sold to a non-United States citizen or in a foreign country.
Paperwork signed by a mortgage holder is required if the vessel has an outstanding mortgage on record. This can be an original or a release signed by the proper parties.
For boats that measure 5 net tons or more and are used for fishing activities, documentation is required, unless exempt.
If an application for deletion is accompanied by an original or copy of the bill of sale, this can be used as evidence to transfer ownership.

Filling out the Forms
It’s best to have all the relevant information handy when you fill out your deletion letter request. Not only does this speed up the process, but incomplete information can slow down approval or cause a denial of your request. Most of the data you will need can be found on the paperwork you already have for the vessel. Refer to the following list to find out what you need to include when you fill out the form.

Vessel name
Official number
Vessel hailing port
Hull identification number
Information about any outstanding mortgages or liens
Owner (or managing owner) name
Company (if relevant)
Owner contact information
The reason for a deletion request
Signature and capacity of the person signing
Payment and payment information (billing address, etc.)
Once the request is complete, simply submit it and the proper authorities will take over. Once approved, you can move forward with the process of selling the boat or moving it to foreign waters. The form can be completed online and you will be guided through the information necessary. You can also pay for your deletion request online.

Do you have more questions about filing a deletion letter for inclusion with your Coast Guard Certificate of Documentation? We can help. Contact the Vessel Documentation Online today and we can answer your questions and help you get your request filed quickly.

When Is Coast Guard Registration Renewal Required?

When you own a boat, it must be registered in some capacity for legal reasons. It’s important to know that this registration must be renewed from time to time. But how will you know it’s time? Typically you will be notified when Coast Guard registration renewal is getting close. However, there are also some things you can keep in mind that will alert you when it’s time to get your renewal taken care of. Doing so in a timely manner is important for keeping your paperwork legal and current. Here’s what you need to know.

If Your Current Registration is Expired
This happens to the best of us and can happen when life gets busy and renewing your boat documentation slips your mind. It’s a good idea to check your paperwork to remind yourself when renewal is necessary. However, you might also consider putting a reminder into your phone or email that will alert you when the time comes. While you can certainly still renew your boat documents if they are expired, you may have to pay additional fees to get it done.

If You Don’t Have a Current Registration or Title
If you can’t find your registration or title, you may be up for renewal and not even know it. If you have any doubt about the status of your boat’s documentation, you need to have it renewed as soon as possible. Without proper paperwork, it is illegal to operate your boat on the water and you could face fines or your vessel could be seized. Depending on where your boat is registered, you may have to wait a few weeks for registration renewal to go through, so it’s best to start the process as quickly as possible.

If the Names Don’t Match
If you have recently purchased your boat, it’s important to renew all documentation so the name on the paperwork is the same as the name on the hull. This should be done as soon after you buy the vessel as possible. It’s imperative that the names match so if you choose to change the name or otherwise alter the hull, you will need to renew the paperwork so the names coordinate. Even if the documentation has not expired, this is necessary anytime the names are different.

If You Have Lost or Damaged Your Documents
If you have lost your registration or the paperwork has been damaged, it’s time to renew. Using expired or illegible documents can result in a citation so it’s best to have them renewed if they get wet, otherwise damaged or you lose them. Without this paperwork, you could also struggle to sell the boat if you ever decide to do so. If you lose your boat documentation, it’s best to renew it as soon as possible and be sure to take any steps necessary to ensure that personal data isn’t jeopardized.

It’s easy to let boat documentation renewal slip your mind, but timely Coast Guard registration renewal is an important part of being a responsible boat owner. Need help getting it done? Contact the Vessel Documentation Online to get started.

When Do You Need A Transfer Of Ownership Form?

Millions of people go boating in the United States every year so it’s no surprise that you might want to sell your boat and buy a different one at some point in time. In either case, there will need to be a transfer of ownership form, whether you are transferring ownership of a boat or purchasing a vessel that is being transferred to you. Wondering how the process works? Keep reading to find out.

Proving Ownership
To successfully transfer ownership of your boat, you will need to prove ownership. This can be done using a state title, a bill of sale, or the United States Coast Guard documentation. Even if your boat is not registered, or you are selling it “as is,” you can use a bill of sale to prove that you currently own it and are legally able to sell it. The transfer of ownership may vary from state to state, so keep that in mind if you are using a state title to prove ownership.

Where to Find the Transfer of Ownership Form
For most purposes, transfer of ownership becomes necessary for vessels registered with the United States Coast Guard, which are generally those that are at least 26 feet long and measure 5 net tons. In this case, you can find the form on the right side of the Vessel Documentation Online website. Navigate to the transfer/exchange tab to find the transfer of ownership form. Click on the form and you will be directed to where to input the necessary information to finalize the form.

Information Necessary to Complete the Form
Before filling out a transfer of ownership form, you will need to have some important data handy. That includes the vessel name and hailing port, the hull identification number, as well as your personal contact information. That includes your name, address, and other ways to get in touch with you. You will then have to identify the purpose of the request. You can pay the fees when you submit the document. Then you simply need to wait for approval. This form also allows you to add or remove owners or change the name and hailing port associated with the boat.

Things to Keep in Mind
Some final considerations can help ensure a speedy and efficient transfer of ownership. Be sure you double-check the information before submitting the form. Correcting errors can extend the waiting time for approval and can result in additional fees. Do the same before you accept the transfer of ownership for a boat you are buying. This cuts down on hassle down the road if you detect an error after being boarded or are ready to sell the boat to someone else. It’s better to spend a few extra minutes checking for mistakes before submission. A completed transfer of ownership form is an important part of buying or selling a boat. It needs to be completed in a timely manner so that you are operating a boat legally. If you have questions or need assistance getting through the process, you are in the right place. Contact the Vessel Documentation Online and we can guide you through each step.

Why Boat Size Matters To The Us Coast Guard

Why does the United States Coast Guard care about boat size? The main reason is that the size determines eligibility to register with the USCG. But the number of passengers that can safely ride on the boat at one time also plays a role. This is for the protection of the boat owner, as well as anyone who boards his or her boat. Understanding these regulations is part of being a responsible boat owner. This handy guide contains all of the information you need.

Eligibility to Register Your Boat with the United States Coast Guard
If you want to register your boat with the USCG, it must meet certain size requirements. The main one to keep in mind is that the vessel must weigh at least 5 net tons. This is a volume measurement, not a weight measurement. In general, if the boat is 27 feet or longer, you can assume that it weighs 5 net tons or more. However, if you would like accurate measurements, you can procure them before pursuing U.S. Coast Guard registration.

Boat Capacity
Another reason why the USCG cares about the size of your boat is for a safe passenger capacity. Many boats have a capacity plate that gives you this information. If yours does not, there is a simple calculation you can use to figure this out. The formula is as follows:

Number of people = vessel length (ft.) x vessel width (ft.) ÷ 15

You can use the measurements of your boat and a basic calculator to determine the answer, which is the maximum number of passengers that can be on board your boat at any given time. For example, a boat that is 4 feet wide and 12 feet long has a maximum capacity of 3 passengers. This number allows you to safely transport people, as well as cargo, safety equipment, fuel, engine, and steering, as well as other necessary items you might need on the water. This number is called the Maximum Gross Load and cannot be exceeded. Doing so compromises the safety of yourself and your passengers but could also result in fines if you are caught. Look at the capacity plate for more information about the maximum gross load.

Factors That Play a Role in Boat Capacity
If you have a capacity plate on your boat, you may be wondering why it’s determined the way it is. The formula above is your best indicator, but there are some other factors that also play a role. Boat capacity assumes that each passenger weighs 150 pounds. That means that if any of your passengers weigh more than that, you may have to reduce the total number of individuals on board your boat at a given time. Likewise, if you are transporting heavy or additional cargo, you may not be able to transport passengers at the same time.

Boat size is an important consideration and one to keep in mind anytime you are out on the water. Do you need more information? Contact the Vessel Documentation Online today and we will help you determine the numbers, as well as walk you through the process of registering your vessel with the United States Coast Guard.

The Marad Small Vessel Waiver Program Explained In Simple Terms

The MARAD waiver deals with commercial boats operating in the United States. It falls under the Jones Act and requires that boats used in commerce be built in the United States, though there are a few exceptions that allow for foreign-made vessels. The Passenger Vessel Services Act is another part of the Jones Act and specifically, the MARAD small vessel waiver program allows for MARAD to waive the requirement that boats be built in the United States. Keep reading to find out more.

What are the Eligibility Requirements?
There are certain requirements that must be met to be eligible for the small vessel waiver. Understanding what they are can help you determine if you should take the time to apply for the program. To be eligible, your vessel must:

Be owned by a citizen or entity in the United States
Be at least three years old
Be used to carry passengers only
Have a capacity of 12 passengers, when in service
Adhere to United States Coast Guard guidelines
There’s also the consideration of marine diesel engines. If your marine diesel engine is certified by the United States Environmental Protection Agency as a recreational vessel, you may not be able to use it to transport passengers in a commercial capacity.

How Does the Program Work?
There are a couple of steps you can take to apply for the MARAD small vessel waiver. It’s faster and easier to apply online, but you also have the option to apply by mail. If you use the online system, you can also pay the fee at the same time. Here’s how the process works:

Fill out and submit the waiver application (online or by mail)
A public notice is issued by MARAD, which lasts for 30 days and includes about the vessel and its intended use
MARAD will investigate the vessel and its impact on commerce in the United States
If approved, you will be issued the waiver
The waiver should be included with the other boat documentation and kept in a safe and dry location on board the vessel
You can expect the entire process, from submission of the application to issuance of the waiver (if approved) to take between two and three months. Keep this in mind if you plan to use your vessel for commerce, as you won’t be allowed to operate it as such until you have the approval and documentation to go with it.

Reasons for Denial
There are a couple of reasons why you may experience a small vessel waiver denial.

The introduction of the vessel would have a negative impact on commerce in the area
The boat is intended for use in commercial fishing, cargo, towing, dredging, or salvage
Any indication of fraud (a waiver can be revoked if fraud is discovered after approval)
If you know that your vessel will be denied, it’s not worth the $500 fee or the time and effort to apply.

Do you need more help navigating the MARAD small vessel waiver program? You’re in the right place. Contact the Vessel Documentation Online today with all of your questions.

Coast Guard Requirements Every Boat Owner Needs To Know

The United States Coast Guard is an entity within the government that rules over the use of recreational and commercial boats in US waters and certain areas beyond them. Registering your boat with the USCG has advantages and, in some cases, may be legally required. However, not all boats need to be registered or are eligible for registration with the Coast Guard. There’s more than one Coast Guard requirement and you need to be familiar with them as a responsible boat owner.

Hull Identification Number (HIN)
This is a number that is unique to your vessel, much like the vehicle identification number on your car, truck, or SUV. It is associated with your boat and is on much of the documentation that you will have for your vessel. You will use it to register your boat and on many of the other paperwork associated with owning a boat in the United States. The number contains two letters to start, followed by 11 numbers. You will know it’s an official HIN because it usually says “USCGC” before the letters and numbers.

Certificates of Documentation
A Certificate of Documentation is required for any boat registered with the United States Coast Guard, whether you build it, buy it now, or purchase a used vessel. Once you complete registration, you will then submit an Application for a Certificate of Documentation. In some cases, you may also need to submit an application for an individual letter of authorization. Once approved, you’ll get the certificate that proves you have submitted all necessary paperwork. Be sure to keep the certificate somewhere safe and dry on your boat, along with the other documentation associated with it.

Changing Information on Your Certificate of Documentation
Sometimes it’s necessary to change a name or the contact information on the Certificate of Documentation. For legal and protection reasons, it’s best to do this as soon as possible. You will have to fill out a form that allows you to change your name and contact information, which is then submitted to the US Coast Guard. Once received, the USCG will update the data in the system and issue you a new Certificate of Documentation with the current information on it. Keep in mind that it’s against the law to operate a boat more than three miles outside United States waters without the owner’s permission, so making sure the correct name is on the certificate will save a lot of trouble.

Lost or Damaged Paperwork
It is necessary to have your Certificate of Documentation on board your boat at all times so if yours is damaged or lost, it’s imperative to get a new one right away. You can’t sell your boat with your documentation so keep that in mind too. You can apply for a replacement document on the Coast Guard’s website.

Making sure you follow everything on the Coast Guard requirement list is an important part of owning a boat. It’s a good idea to be familiar with the rules so that you can abide by them or take action if you find that you aren’t. The US Vessel Documentation Center is here to help. Contact us today and we can help you determine which requirement needs your attention and how to get the job done.